Your business needs to run smoothly and efficiently to achieve your goals and attain results. That said, you need the right apps to get the job done. Project management software systems or digital workspaces are the ideal apps to help you with any objective or task. ClickUp and Notion are the two leading examples of workspaces. But how are they similar and distinct at the same time? Here’s our ClickUp vs Notion review!
Features
ClickUp is a popular project management tool. Meanwhile, Notion is a comprehensive workspace solution that keeps teams in one place! Previously, Notion was a note-taking app. However, this app has become a go-to place to become productive. Here are the two apps' main features and their differences.
ClickUp
ClickUp has six main features and hundreds of tools to let your team collaborate, track projects, and create workflows. Here's what to expect when using ClickUp.
Get any task done with its views feature. Choose the best view for you and your team to get the latest tasks and updates about your projects.
Next, you can customize your ClickUp experience with automations, integrations, relationships, and templates. It boasts a no-code customization feature to make things simple for non-tech teams.
Collaborate with your teammates using whiteboards, docs, email, and chat! No need to leave the app to send a new email or message.
Take down notes with the document feature. Don't miss out on new comments and updates about certain ideas or meetings.
Monitor your projects with the reporting tool! You can use the Dashboards feature and add widgets to track everything about your team's progress. Plus, stay aligned with goals and celebrate milestones.
Finally, manage your time with its built-in time tracking app and get estimates about how tasks are done or will be completed.
Notion
As a note-taking app, expect Notion to be the leader in this category. You can find templates for meeting notes, design systems, and project requirements. Additionally, you can discover pitch deck templates! Plus, you can customize these with code snippets, toggles, images, and tables of contents.
Next, Notion is known for its wiki and documentation system. Some template examples include company home, engineering wiki, employee onboarding, and brand guidelines! You can find any template and personalize it to your brand. Plus, get all the information you need in one place and integrate apps, such as Figma and Slack!
The note-taking app has also built a project management system inside the platform to help your team manage projects and tasks. It offers Kanban and timeline views. Plus, you can automate workflows, too!
Finally, manage your team’s time with calendars. Schedule meetings without using another scheduling app. Plus, the calendar syncs to your team's time zones and integrates other calendars to get updated with everything about your business.
AI
ClickUp
AI can now power your workspace or product management app. ClickUp has ClickUp Brain. This allows you to:
- Connect - Integrate your apps into one place and know where everything else is with one question.
- Ask - Ask AI, and it will give you responses based on project tasks and your documentation.
- Write - Let AI compose your emails and blogs.
- Build - Send a prompt to make AI build your projects.
Notion
Notion’s AI works similarly to ClickUp’s. Here’s why:
- Get answers - Ask Notion AI about documentation, which will instantly pull up information.
- Write better - Let AI do the brunt work of writing and brainstorming without leaving the app.
- Autofill tables - Let AI fill out the necessary information to create goals or next steps to keep your project running smoothly.
The two apps have similar functionalities for getting things done. That said, they are neck and neck with the AI features.
Pricing
ClickUp and Notion have free plans for individuals and small teams. This could definitely help them explore the app more before committing to the other pricing plans.
Additionally, they're similar in pricing, which could be challenging when deciding which app your business should choose. Plus, their AI apps are add-ons. Here are the pricing for AI:
- ClickUp - $5/mo/member
- Notion - $10/mo/member
Integrations
ClickUp allows you to connect to 1,000+ apps. This way, you don’t have to leave an app anymore to create tasks or chat with your teammates. If you are making the switch from Notion to ClickUp, there’s a handy import tool to move your workspace without losing anything from Notion!
Meanwhile, Notion has a few integrations available. Some include Slack, Zapier, and Zendesk. Like ClickUp, Notion has an integration with its competitor app. You can create tasks from Notion and get updates about them in the same app.
Frequently Asked Questions
What is ClickUp For?
As the “one app to replace them all,” ClickUp is also considered as a productivity tool to help teams with:
- Project management
- Product development
- Knowledge management
- Resource management
- Collaboration
- Workflows
Who is ClickUp Ideal For?
ClickUp is ideal for individuals and teams! Here are teams that can fully benefit from this project management app:
Business Teams:
- Operations
- IT
- Marketing
- Human resources
- Sales
What is Notion Used For?
Originally a note-taking app, Notion has become a workspace for many companies and organizations to:
- Create documents
- Build wikis
- Share calendars
- Manage projects
Who is Notion Ideal For?
Notion is ideal for any business. It’s not industry-specific. However, if you have the following teams, you can definitely benefit from Notion to be your all-in-one workspace:
- Design
- Engineering
- Product
- Management
Final Thoughts
ClickUp and Notion are excellent examples of workspaces for the whole business to use. They are packed with features that will get things done more efficiently. Plus, both apps have AI capabilities to automate some processes.
What makes the two apps distinct are their use cases. Notion is a well-known note-taking, documentation, and wiki app. It’s a great resource for meetings and operations. Meanwhile, ClickUp is meant for project management. Its multiple tools help businesses finish the job!
Eventually, it’s up to you to decide which is the better app for your business. Fortunately, both apps offer free options to get you started. Plus, if you scale up, you can pay to get the AI add-ons and see how it can make your company more efficient in the long run!
