Whether it is jotting down meeting notes, reminders, or making tutorials or guides, note-taking is part of your daily life. This is where note-taking apps offer a robust and accessible way to centralize your thoughts and boost productivity. In this article, we will compare Evernote vs Notion to help you decide which app best suits your needs and workflow.
What is Evernote?
Despite the rise of newer options, Evernote remains a strong competitor, consistently pushing the boundaries of what note-taking apps can do. Beyond note-taking, it also provides task management solutions. Businesses and individuals rely on Evernote to create daily notes, reminders, and bullet journaling.
Key Features
- Web Clipper
- Text search in PDFs & documents
- Document scanning
- Audio notes
Pricing
Basic: Free
Premium: $7.99/month
Business: $14.99/user per month
What is Notion?
While a favorite within the software industry, Notion remains a hidden gem for many. It transcends simple notes, transforming into a powerful project management tool with customizable databases and views. Suitable to any workflow, Notion offers flexibility but with a learning curve to unlock its full potential.
Key Features
- Templates
- Code blocks
- Boards
- Real-time collaboration
Pricing
Personal plan: Free
Personal pro: $4/month
Team: $8/user per month
Evernote vs Notion Features Comparison
Notion’s AI capabilities are designed to enhance the productivity and organization of its users. One of its most prominent features is machine learning algorithms that pull out and tag information from documents and images.
Once a user uploads an image or document, Notion’s AI can automatically identify critical information like names, dates, and locations and organize the data in a table format. The application makes it easy to manage and keep track of complex information.
On the other hand, Evernote has an AI Note Cleanup that uses machine learning to analyze and categorize notes to make them more organized and easier to find. It also helps users keep notes organized and stay on top of tasks.
Let’s look deeper at the similarities and differences of Evernote and Notion.
1. Storage
Even with the free tier, Notion provides unlimited storage for your notes, projects, and ideas. However, the platform has a file upload limit.
While Evernote offers a free plan, it comes with a monthly upload limit of 60MB. For users with larger needs, paid plans with increased storage are available.
2. File size
Notion has a 5MB file size limit on Free plan. That’s very little compared to other options in the market. However, if you need more, you must upgrade to a paid plan. Or you can delete items to free some space. In short, one option takes your money, and the other wastes your time.
Meanwhile, Evernote is more generous in file size. The app allows you to include notes with a size of up to 25MB for free. But is it enough for you? If your notes mainly contain plain text, then it is enough. But if you include images and other multimedia, it will be challenging.
3. Integrations
Evernote shines in its ability to seamlessly connect with popular tools like Gmail. This allows for a smooth workflow by keeping your notes and information readily accessible across different platforms.
Notion, on the other hand, offers a different approach to integrations. While it doesn't have built-in connections with many apps, it allows you to utilize services like Zapier or Automate to create personalized integrations.
Evernote can conveniently integrate some of the most popular tools with Evernote, such as:
- Gmail
- Google Drive
- Outlook
- Slack
- Salesforce
4. Search Functionality
You can search notes through Notion's quick-find functionality. You must type in the keywords you’re looking for to do so. Then, you can sort your search as per your preference.
Some of the sorting options include:
- Best matches
- Created: news first
- Created: oldest first
Evernote empowers you to find information quickly with its advanced search features:
- Natural Language Search: Simply type in keywords or phrases like "notes with images" or "notes with budgets" to locate relevant content.
- Focused Search: Narrow your search by specifying a particular notebook using the syntax "notebook:insert name of notebook".
- Saved Searches for Efficiency: Create custom saved searches for frequently used criteria, eliminating the need to repeatedly type complex queries.
Notion vs Evernote on Reddit
Gauging user sentiment on Reddit reveals interesting insights regarding Notion and Evernote. Many users praise Notion's feature set:
- Enhanced Organization and Collaboration: Reddit users appreciate Notion's layout and organizational capabilities, highlighting its superiority in collaborative work environments. One user even stated, "Notion does everything I wish Evernote did..."
However, some users see Evernote excelling in a different area:
- Digital Filing Cabinet: Evernote is viewed as a strong choice for those seeking a robust archiving system. A Reddit user commented, "Evernote is still the better digital filing cabinet..."
Evernote Vs Notion: Which Is Better?
Notion and Evernote are great for managing notes, tasks, and projects. Each comes with unique features that cater to different user needs.
Overall, Notion is an excellent option for those who prefer a customizable workspace that can organize and manage different data types in one place. This makes it great for project management, note-taking, and personal journaling. Additionally, Notion’s templates feature makes it easy to get started and quickly create different types of pages.
On the other hand, Evernote is an ideal choice for those who value simplicity and ease of use. Evernote’s primary focus is on creating and organizing notes and tasks. It has a powerful search feature that allows users to find notes based on keywords or tags quickly, making it perfect for research and tracking ideas.
In the end, the decision between Notion vs Evernote comes down to personal preference and your work type. If you value customization and flexibility, Notion may be your better option. Evernote may be the better choice if you prefer simplicity and ease of use. Both are great options, and it’s worth trying to see which works best for you.
