Today’s teams need to use the top software apps to increase efficiency and productivity. Fortunately, some software apps help teams succeed because of multiple tools packaged into an all-in-one solution. Two of these awesome apps are Notion and Monday.com. But which is the better software tool? Here’s our Notion vs Monday review.
What is Notion and Ideal Users?
As Forbes calls them, Notion is an [AI] everything app. This is a workspace app to help businesses with note-taking, documentation, knowledge base management, and project management. However, Notion is more than that now. The workspace app also offers AI. Plus, you can publish websites, too, without using website makers.
That said, Notion’s ideal users are design, software, and product development teams. Managers and project management-based teams can also benefit from Notion. Here’s an overview of what Notion can do for teams.
What are Notion’s Features?
Docs
Do you need a note-taking app for meetings? Perhaps you also need templates for other important documents? Notion has multiple templates to help you with your documentation needs. You can select from 5000+ templates to get you started. Additionally, customize your docs! You can add code snippets, toggles, images, and more to make your document dynamic! Finally, you can collaborate with team members by mentioning or reading their feedback.
Wikis
One well-known feature of Notion is its Wikis. You can store your knowledge database management without leaving the app, search and organize your documents in one place, and sync blocks across various documents and wikis. Plus, Notion has a Synced Block feature to sync blocks across various documents and wikis. You can also choose from the template gallery to kick things off, like the Docs.
Projects
The Projects feature is Notion’s version of project management. You can choose from 2000+ templates to help you start a project. You can choose from roadmaps, planning, ticketing, and issue tracking! The Projects feature lets you automate workflows and track tags or labels. You can also view tasks, progress bars, database views, dependencies, and status. Plus, your software development team can use this for sprints!
Calendar
Manage your team in one place using the Calendar. You don’t need to leave the Notion app to use a scheduling app. Notion has a built-in tool. Additionally, the Calendar lets you view multiple time zones if you have a global team. Plus, you can integrate apps to ensure everything is synced with other tools.
Sites
You can create sites in three steps. First, you create a blank page. Then, customize that page. Finally, publish it, and the page will be up and running! You can also choose from templates if you don’t want to start from scratch. Plus, you can drag and drop elements and use AI to speed things along. However, you need to pay extra for:
- Custom domain
- Navigation bar
- Theme
- Favicon
- Personal branding
- Google Analytics
What is Monday.com?
Monday.com is a work platform for businesses. You can manage work and development tasks and use CRM and service apps. The following teams can benefit from using Monday.com:
- Marketing
- Design
- Sales
- Product
- IT
- HR
- Operations
- PMO
Here are Monday.com’s features!
What are Monday.com’s Features?
Work Management
Monday.com offers various dashboards your team can leverage to manage your projects in one place. You can use the goals and strategies dashboards to see your company objectives and manage portfolios and resources. Aside from this, you can view the project management dashboard and monitor business operations. Plus, you can check requests and approvals and current client projects. Finally, manage tasks and view a to-do list!
CRM
AI powers Monday.com’s CRM tool. It can automate tasks, compose emails and content, and build formulas! However, if you want AI to stay away from your CRM, you can customize your CRM your way! Create manual automation to close more deals and communicate with clients in one place! Additionally, you can close leads on the go. And you can use the CRM for the following:
- Lead management
- Deal management
- Account and contact management
- Post-sales management
- Sales operations
Dev
Web developers can definitely take advantage of Monday.com’s CRM by integrating project management methodologies. You can manage the following:
- Roadmaps
- Feature backlogs
- Sprints
- Retrospective
- Bug tracking
- Projects
- Release plans
Additionally, you can customize your process, automate workflows, and collaborate with team members! Integrate Figma, GitLab, GitHub, and 100+ apps into your workspace!
Service
The final feature of Monday.com is Service. Currently, this feature is still in beta. You can manage:
- IT
- Customer service
- Facilities
- HR
- External, procurement, legal, finance, and general requests
Integrations
Notion has 86 integrations available, while Monday.com has over 100+ apps! However, Notion doesn’t have a Monday.com integration, and Monday.com doesn’t have a Notion integration.
AI
Notion has an AI tool your business can buy as an add-on. It helps businesses with writing content, getting answers, and auto-filling tables. It starts at $10/user/mo!
Meanwhile, Monday.com has Monday AI to help with marketing, sales, product development, operations, and finance. You can automate workflows, sort through data, create sentiment analysis, summarize items, suggest actions, and translate words! The AI is available on the paid plans, specifically the Pro and Enterprise plans.
Pricing
Notion has simple pricing plans. You can start using Notion for free and upgrade when needed! Its more affordable plan starts at $12/mo.
Meanwhile, Monday.com has multiple pricing, depending on what your business needs. You’ll need to Contact Sales for a customized quote. However, you can use Monday.com for free. It’s limited to two seats only. However, here are the starting pricing plans for each feature:
- CRM - $15/seat/mo
- Work Management - $12/seat/mo
- Dev - $12/seat/mo
Final Thoughts
Notion and Monday.com are robust workspace apps for various teams. Plus, both apps have similar features to help you get things done. Notion is ideal for software development and product teams. With the addition of the Sites feature, it’s much faster for development teams to deploy websites and finish client projects.
Meanwhile, Monday.com is focused in managing projects and tasks. This app is an all-around management app for different teams. However, Monday.com has a CRM app to help sales and marketing teams achieve goals.
It’s up to you which app will work best to fulfill your goals. Both are excellent choices for top teams to manage projects and integrate them into other apps for increased efficiency.
