Project managers often juggle numerous administrative and repetitive tasks while overseeing project operations. If you're still relying heavily on spreadsheets to manage your work, AI project management tools can help you. Instead of being a replacement, applying artificial intelligence to project management empowers you to streamline your workflows. Check out the benefits of AI in project management and the best tools to help you get started.
What are the Best AI Project Management Tools? Imagine a world where AI handles the heavy lifting of project management. Start exploring these AI project management tools today!
1. Asana Asana is a perfect project management tool if you’re looking for software to track all critical tasks related to your business. This AI-powered software can assist you and your team in keeping everything organized. With Asana , you can monitor various tasks you must accomplish in a given timeframe. In addition, you can also create advanced to-do lists and manage assignments.
Because of its numerous project management and collaboration features, Asana is becoming a favorite among industry giants. It is used by millions of individuals in 195 countries and growing. Famous companies like Deloitte, Airbnb, and Pinterest widely use Asana.
2. ClickUp ClickUp is a project management application with built-in document collaboration. While it has other collaboration features, such as whiteboards and chat, task management and document integration remain its core features.
If you manage a small to midsize team focused on content production, ClickUp's tight integration is perfect for you. Otherwise, you might need a more flexible tool like Asana that manages workflows efficiently regardless of how your team produces and uses documents.
3. Basecamp Basecamp is project management software and an online collaboration tool simplifying project tracking. Its features include to-do lists, message boards, chats, and card tables (Kanban boards), which can help centralize project work, reduce the number of external communication tools used, and improve organizational transparency.
The tool has plans for small businesses and growing companies that require more users and would like unlimited users for a fixed monthly price.
4. Trello Trello is a visual tool for your team to manage projects, workflows, and tasks. The app lets you add and customize files or checklists based on your team's requirements. Just sign up, create a board, and you're good to go!
Trello has hundreds of integrations available to make workflow seamless. Some of the popular ones include:
Slack Google Drive GitHub Telegram Salesforce IBM Connect Twitter 5. Monday.com Monday.com is an online collaboration and work management platform. Some people consider it a project management app, but that's not its core function.
Monday is more like a collection of customized spreadsheets on which every team member logs the tasks they need to accomplish. Each member updates these spreadsheets with status reports and other related information. This app's beauty is its modern interface and ease of use.
6. Motion Motion is primarily a scheduling app with additional project management, task management, and meeting scheduling capabilities. This AI project management tool makes scheduling and diary management so easy that handing over my hard-earned cash was a no-brainer.
With Motion , decision-making becomes more manageable because of predictive AI. When you set up Motion, you add projects and tasks. You set deadlines, start dates, priorities, and working hours. You can also set different working hours.
For example, you want to schedule 9 am to 5 pm for client work and hours outside for personal projects. The AI will consider those parameters and schedule tasks based on urgency and availability. More importantly, you’ll get a warning if your schedule forces a project past its deadline so you can proactively solve any scheduling issues.
7. Forecast Forecast is one of the best AI tools for managing projects from start to finish. The software provides a unified platform that simplifies project creation, project budgeting, resource allocation, task management, invoicing, and reporting through automation and smart insights into your business.
It's a comprehensive, all-in-one AI project management tool that easily integrates with the software you’re already using. Manage your projects, resources, and financials all on one platform and experience an improvement in your internal operations, cross-team collaboration, overall efficiency, and profitability.
8. Notion Notion is a note-taking app that provides a single space for organizing everything from lead data to to-do lists to company wikis. With the help of Notion AI, you can turn it into a CRM and project management, too.
9. Slack Slack is also used in project management. It is a workplace messaging tool that sends messages and files, which means it is an instant messaging tool. These add-ons are optional for Slack, as the main feature is communicating with teammates.
There are two types of chat in Slack, such as direct message (DM) and channels (or group chat).
10. Loom Remote work, and work in general, relies on effective communication. It is expected to depend on frequent meetings or ongoing Slack discussions. However, Loom stands out among online collaboration tools because of its asynchronous video communication feature.
Instead of joining a live call or sending a text message, you can record a video for your colleague to view anytime. These video messages can feature your screen, face, or a combination of both. Loom allows you to discuss your work via video, deliver a brief presentation, or simply say hello.
How Does AI Improve Project Management? There are several proofs that AI has improved your life. Just think about how Grammarly and its alternatives check your spelling and grammar or how ChatGPT’s automatic responses help you communicate more efficiently. However, AI is more powerful than acting as your personal writing assistant.
You can leverage AI in your duties as a project manager. For instance, you send reminders to your team to complete their tasks or analyze data and generate reports. With your repetitive tasks automated, you’ll have more time to focus on your strategies. Likewise, you can shift your goals to strategically managing your teams and clients and optimizing internal operations. That said, integrating AI into project management practices can improve decision-making capabilities and revolutionize resource management and risk mitigation strategies.
