Are you looking for the ideal workspace for your teams? Notion and Confluence are two of the top workspace apps. To see what the difference between these two is, check out our Notion vs. Confluence review.
What is Notion?
Notion is a workspace app that lets teams use multiple tools to get things done. The app has integrated an AI tool to power workspaces, allowing teams to become more efficient and automate workflows when needed.
Who Are The Ideal Notion Users?
- Design teams
- Engineering teams
- Product development teams
- Managers
Even if your teams don’t fall under these categories, you can still take advantage of Notion. Check out what Notion will have in store for your team.
Notion Features
Docs
Store documentation and meeting notes or get document templates for every use case with Notion Docs. Here are some examples of document templates:
- Meeting notes
- Pitch decks
- Project requirements
- Design system
Additionally, use Notion Docs for the following uses:
- Code snippets
- Toggles
- Images and videos
- Table of contents
- Math equations
You can easily collaborate with your team by mentioning a team member using @. Asynchronously, you can get feedback across various time zones.
Wikis
Do you want to centralize your knowledge base in one place? Notion has a Wiki feature to let you store all your manuals, brand guidelines, hiring procedures, and more! Notion lets teams find documents and files in place in an organized manner. Additionally, you can find your docs using the search bar. Plus, you can link documents with other manuals for seamless viewing.
You can also integrate Figma, Slack, Jira, and other apps to view your documents without exporting them from Notion.
Projects
Are you starting a project with your team? Notion has a built-in project management tool! You can view projects as a timeline, table, or calendar. Customize your project management workspace to see which metrics matter most to your team. Additionally, automate team workflows to ensure everything flows smoothly as the project progresses.
Here are some tools to use with the Projects feature:
- Tasks
- Sub-tasks
- My tasks
- Status, assignee, due date
- Database views
- Dependencies
- Progress bar
Calendar
The last major feature of Notion is the Calendar. View all your important tasks and meetings in one place, and schedule meetings without using another app. Do you have a global team? Convert your calendar into different time zones to see which hours work for your global teams. You can also use the Calendar with Projects and Documents to modify tasks or add documents!
What is Confluence?
Confluence is similar to Notion where your team can collaborate and manage tasks using various tools. AI does not power it, but as an Atlassian company (Trello and Jira), you can use Atlassian’s AI to make your workspace more efficient.
Who Are The Ideal Confluence Users?
The ideal users for the Confluence app are marketing, project planning, software development, and business strategy teams. Additionally, teams needing project management capabilities can leverage this app.
Confluence Features
Confluence Space
View everything with one dashboard. You can organize everything to ensure that your teammates can see everything. Plus, they can monitor your projects in one place! Additionally, you can customize your workspace.
Pages
Like Notion Docs, Pages are Confluence’s way of dealing with documents and note-taking. You can edit your documents in real time across multiple time zones. Your team can also add comments and make it even more fun by adding GIFs to it. Finally, get notifications for new changes.
Whiteboard
Unleash creativity with one canvas. The Whiteboard tool lets you collaborate with teams, draw ideas, and visualize things in one place. You can also connect the Whiteboard with Jira to take action immediately! Finally, you can integrate this tool into Figma and Google Docs!
Databases
This is Confluence’s version of Notion’s Wiki. The Databases feature helps your team find documentation, manuals, and guides in one place! You can notify team members when there are new changes to your documentation. Finally, you can change the views using tables, boards, or cards for faster reading and use!
Loom
You can use Loom seamlessly in Confluence to record your screen and explain new topics or concepts to teams without scheduling meetings. This will also help your team understand how procedures or tasks will be done! You can also embed Loom records for faster viewing.
AI
Notion has a built-in AI feature. This feature lets you get answers, autofill tables, and write better content! However, this is an add-on and works only for paid workspaces.
On the other hand, Confluence doesn’t have an actual AI feature. However, you can use Atlassian’s AI to power your workspace. You can use the Atlassian AI for notes, collaboration, summarization, and tone adjustment. You need to schedule a demo before using the AI tool.
Integrations
Notion has 86 integrations so far. You can integrate your workspace into Asana, Canva, GitLab, Loom, and Zoom. Unfortunately, there’s no Notion to Confluence integration. Meanwhile, Confluence offers 1000+ integrations across various platforms and apps. These include Slack, Microsoft Office 365, and Microsoft Teams. However, Confluence has a Notion integration!
Pricing
Notion has a free plan that lets users invite 10 more users and view a 7-day history of the workspace. The most affordable plan starts at $12/seat/month. The AI add-on costs $10/member/mo.
Meanwhile, Confluence also has a free plan for individuals. The workspace app has its pricing plans for 300 users. The Standard plan starts at $4.89/mo. However, if your team has only 10 users, the pricing starts at $6.05/mo.
Which is the Best?
Notion and Confluence are similar apps that help you accomplish tasks, organize documents, and collaborate with teams. However, Notion is set up for design and software development or engineering teams. Its built-in code-related snippets and integrations with Figma will help them finish projects faster. Meanwhile, Confluence is ideal for marketing teams. Plus, teams can use the Whiteboard to show off creativity.
Additionally, AI is available for both apps. However, Notion has the upper hand in making it accessible. Confluence requires you to use the Atlassian AI and contact them first before integrating it into your workspace.
However, in the end, it all boils down to preference. Both apps have project management and note-taking features for teams. Plus, you can foster collaboration through different tools and become much more efficient in the long run!
